12 Low-Cost Ways to Help Prevent Cyber Attacks

One way to mitigate the increased risk of cyber attacks is to look to low-cost and no-cost solutions that can offer an immediate risk management benefit without added expense or complexity. NYC Bar Insurance and CyberLock Defense have prepared this list of 12 low-cost and no-cost ways to help legal professionals prevent cyber attacks.

1. Identify Key Accounts and Systems

Every firm has key accounts and systems they need to run. An inventory of your vulnerabilities can help illuminate opportunities to protect them.

Think through all the key accounts and systems vital to your firm. Ask yourself if you could continue to operate without issue if something were to happen to them. Jotting down a few notes about protecting these key vulnerabilities is a great place […]

March 14th, 2022|

Withdrawing from a Case

Through the right client intake procedures, most incompatible clients can be avoided. However, on occasion, irreconcilable differences can pop up and with irreconcilable differences come risks of withdrawing from a case.

If you need to withdraw from a case, it is critical to attempt to minimize the possible adverse effect on the rights of the client and the possibility of prejudice to the client. The manner and means of terminating a relationship can affect the likelihood a malpractice claim will be filed.

Considerations when Withdrawing from a Case

Even when a withdrawal is justifiable, a lawyer should:

  • Give due notice of withdrawal
  • Suggest engaging other counsel
  • Deliver all papers and property to which the client is entitled
  • Cooperate with counsel subsequently employed
  • Attempt to minimize the possibility of harm to the client
  • […]

May 25th, 2021|

Tips for Texting Clients

Traditionally, law firm communications have been limited to meetings, letters, phone calls and emails. But like most people, you probably prefer a quick text to a more disruptive call. Research says 32% of people prefer a text to a call, and you may have already made a habit of texting with clients for quicker communication.

Texting offers lawyers a way to save time during the day, get quick answers from busy clients and impress on clients the fact that you are friendly, accessible and committed to a great representation.

Texting is a great medium for scheduling, reminders and other quick communications. However, improper text communications pose a substantial risk exposure for lawyers and law firms. So if you text your clients, follow these best practice tips for texting clients.

1. Set […]

February 24th, 2021|

Is Using Social Media for Evidence an Ethical Breach?

With the popularity of social media, a great deal of information that was once considered private has now been made public. Millions of people use social media platforms to share their photos, thoughts and activities. For lawyers, information disclosed on social media can often be important evidence in legal proceedings. But there are ethical considerations concerning when and how social media may be used as evidence in a court of law.

Lawyers need to consider whether using social for evidence may be an ethical breach in the context of a particular case. Snooping on opposing parties, witnesses or jurors through social media may provide much information, but the way a lawyer gains access to such information can be deemed unethical, which could lead to a claim.

Rules of Communications with Non-Clients

Unfortunately, […]

December 28th, 2020|

Email Wire Fraud Scams Affecting Lawyers and Their Firms

More and more, scammers are targeting lawyers by sending forged emails to law firms, clients and financial institutions. The wire fraud scams typically involve a compromised email account, which can be the lawyer’s, the client’s or even the bank’s. Scammers monitor the account to uncover pending transactions, such as a real estate purchase, a loan or the settlement of a lawsuit.

At the appropriate time when the parties are expecting a request for funds, the hackers (who often know exactly how much money is being transferred) will send wire instructions.

The funds are immediately swept from the account, and the hackers disappear. The emails usually originate from an address that appears to be from a legitimate sender but uses a slightly altered domain name.

Sometimes the scammer will request a change to […]

October 21st, 2020|

Forming a Cyber Attack Response Plan

Cyber attacks are common and damaging for law firms and other small and mid-sized businesses. Yet many do not have a sufficient cyber attack response plan of what to do in the event of a cyber attack. Even with the increasing frequency and cost of cyber incidents, as many as 34% of businesses don’t have a formal cyber attack response plan applied uniformly across their entire business.

The lack of a formal incident response plan can create risk for your firm. Confusion over how to respond to a cyber attack could worsen the attack, lead to mistakes by your organization that increase liability and leave you unprepared to address the concerns of your clients and stakeholders.

Developing a plan now before you face a cyber […]

September 25th, 2020|

How to Avoid Creating Confidentiality Through a Firm Website

Visitors to your law firm’s website can quickly form an expectation of privacy and confidentiality, even when the formation of such an attorney-client relationship has not yet been established. To minimize your risk of a malpractice claim, it’s important to understand how to avoid creating confidentiality through your firm’s website.

Law firm websites are designed to be a helpful resource, with many firms sharing information about the firm, its attorneys and ways to contact the company. However, law firm websites are also designed to generate business. As a result, many firm websites include a contact form that includes fields for collecting an individual’s name and contact information, and a brief description of their legal issue, worded similarly to the following examples:

  • “Please provide a brief description of your legal issue”
  • […]

January 22nd, 2020|

Improving Attorney Wellbeing and Why It is Needed

In 2016, the ABA and Hazelden Betty Ford Foundation evaluated 12,825 practicing attorneys and revealed some troubling findings about attorney wellbeing. The study found:

  • 28% experience symptoms of depression
  • 19% experience symptoms of anxiety
  • 23% experience symptoms of stress
  • 21 to 36% experience problematic drinking

The study also found that lawyers younger than 30 years of age and those working in the field for less than 10 years reported problematic drinking in a significantly higher proportion than that of their older or more experienced colleagues.

The study concluded that lawyers experience problematic drinking that is hazardous, harmful or otherwise consistent with alcohol use disorders at a higher rate than other professional populations. Lawyers also experience a concerning amount of behavioral health problems.

The Importance of Improving Attorney Wellbeing

Since the study, the ABA […]

November 15th, 2019|

Withdrawing from a Case

Withdrawing from a case usually comes from irreconcilable differences between attorney and client. The manner and means of terminating that relationship can affect the likelihood that a malpractice claim will be presented.

First, know and follow the procedures applicable in your jurisdiction. Many states provide in their own Rules of Professional Conduct when withdrawal is mandatory and when it is permissive. Other states follow the ABA Model Code of Professional Responsibility (DR 2-110) or the Model Rules of Professional Conduct (Rule 1.16).

When a matter is pending in a tribunal, your jurisdiction will likely have specific requirements to follow. ABA Ethical Consideration 2-32 provides a good overview of the considerations to keep in mind:

Considerations when Withdrawing from a Case

A lawyer should not withdraw without careful consideration and attempt to minimize the […]

October 17th, 2019|

How to Send a Proper Engagement Letter

An engagement letter is a contract between you and your client. Each new client or project, big or small, should start with a letter that is signed by all associated parties. These letters can be used as binding contracts in the event of fee disputes, collection issues and more. Overall, this documentation delivers peace of mind and security to both parties.

Why send an engagement letter?

First and foremost, an engagement letter sets expectations for both parties. Your client will know exactly what to expect from you, as well as what is expected of them. This can help prevent misunderstandings and should strengthen the relationship down the road.

In the rare event of a dispute between you and your client, the legally binding engagement letter can serve as the go-to document for […]

October 10th, 2019|